Book Swap Events
Book Swap Events
What is a Book Swap Event?
A Book Swap Event is a great way to get lots of people together in one place to share books that they have loved.
The books will all get laid out and each child will be able to choose one book in exchange for each book they brought.
Read our ‘Top Tips for organising a Book Swap Event’ to help you plan your event.
We would love you to let us know if you have hosted a Book Swap Event. If you would like to do this just email us at firstname.lastname@example.org confirming the town where it was held. We will then add a picture of Prenders the Parrot to that part of the map.
We will not disclose any of your personal information on the website and we will not use your email address for marketing purposes.
To help you organise your Book Swap Event we have designed some a colourful poster that you can use to help with publicity.
To edit the invitations, simply:
- Open the poster here
- Enter the date, time, location and contact details for your event. You can also add activities that people can look forward to and write "Free Entry" in the sunshine to encourage even more people to come.
- Print the poster
You can arrange for these to be displayed in the local area, hand them out, email them or upload them to social media.
We have also designed some ‘Tokens’ which you could use at your Book Swap Event. For each book a child brings they can be given a ticket and they can then use each ticket to get another book.
Top Tips for Organising a Book Swap Event
1. When to hold your Book Swap Event
Although it might seem obvious, it is a great idea to organise your Book Swap Event on a weekend or during the school holidays.
This will give you the best chance of lots of people turning up.
2. Where to hold your Book Swap Event
You could approach a venue that has lots of family programmes or activities and events so that you have an existing audience to market your Book Swap Event to. Is there a local school, village hall or community centre where you could host the event?
3. Advertising the Event
Social media is a fantastic way to let people know about you Book Swap Event.
Contact your local radio station, local newspaper etc. to get more publicity for your Book Swap Event. Use posters and flyers to advertise your event. The ‘Stationery’ section above has some flyers and posters you can use to help advertise your event.
4. The Books
It is a good idea to build up a stock of books in advance of your Book Swap Event.
Ask for donations from family, friends and colleagues. You could even ask local book shops or publishers for donations to the Book Swap Event. Thank people publicly on social media for their book donations to the Book Swap Event.
5. A Message
It would be great if each child wrote (with help if needed) a message in the front of the books they are bringing, saying what they had enjoyed most about reading them. This idea is included on the poster and flyer in our ‘Stationery’ section so that children can do this in advance of the Book Swap Event if they like.
6. The Swapping
One idea for how to run the Book Swap Event is as follows:
- When the children arrive, they could hand in their books and in return receive a token for each book.
- The books could then be set out on tables in age categories
- Once all the books have been laid out the swapping can begin. Ensure there is someone responsible for looking after each table. If a child would like a book from the table they would hand in a token and take the book in return.
- They can keep choosing books until they have used all their tokens.
Our ‘Stationery’ section above has some tokens you could downlaod and use at your Book Swap Event.
You could ask people to volunteer to organise some fun activities on the day that are provided free for the children. Some ideas are storytelling sessions, book mark marking, colouring corner etc. Visit our ‘Fun with Books‘ and 'Fun Activities' pages for ideas of activities you could have at your Book Swap Event.
You could ask people to volunteer to provide refreshments on the day but try to keep this simple. Please remember that Book Swap Events are about sharing books and having lots of fun. No profit should be made from holding a Book Swap Event, so please ensure that any money raised from providing refreshments over and above the cost of providing them is donated to charity. Perhaps you could have a cake stall. People could bake cakes and bring them along with them to put on the stall. Again, no profit should be made from any stalls like this and any money raised could be donated to charity.
9. Left over books
At the end of the Book Swap Event there are likely to be books left over, especially if you started with an initial stock of books.
There are lots of ideas for what you could do with the left over books. You could donate them to a local school, local library or charity shop. Or you could keep them for your next Book Swap Event.
10. Have fun!!
The most important thing is for everyone to have lots of fun. So adapt these Top Tips to what will work best for the Book Swap Event you are organising.